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| If you have some interesting news to tell or would like to place an advert, contact Sue Hildred at Hildred Design sue@hildreddesign.com |
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Click to view summer
07 newsletter |
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Minutes and Notices |
MINUTES OF AN ANNUAL GENERAL MEETING OF THE SHEFFIELD BUSINESS CLUB LIMITED (The Company)
The Sheffield Business Club Limited (Registered Number: 3781706) registered office is at 68 Clarkehouse Road, Sheffield, S10 2LJ.
Minutes of the Annual General Meeting (AGM) of the Company held at 1.30am on 18 October 2007 at 1889 Restaurant, SUFC, Sheffield
Present: A list of Members in attendance is attached.
Chair: Peter Rawlinson (PAR) Chaired the meeting and announced a quorum was present.
Notice and Minutes: The notice convening the meeting and the Minutes of the 2006 AGM are attached as approved.
Annual Report: Review of 2006 -2007.
PAR reviewed the year's events as set out in the AGM script attached.
With particular thanks to Colin Lavender (outgoing Chair) and Bob Teasdale who are retiring from the Board and not standing for re-election.
PAR concluded with a request to Members to ensure that they attend all forthcoming events and invite as many guests as possible to all events in order to grow the Club.
Annual report and accounts: PAR confirmed the Accounts and Directors report had been presented before the Members through the website www.sheffieldbc.co.uk and these were duly received.
Rotation and appointment IT WAS RESOLVED BY A UNANIMOUS SHOW OF HANDS OF
of directors: THE MEMBERS THAT Peter Rawlinson; Kevin Elliot; Sue Hildred; Robert Hanney; Robert Addy; Neil Anderson and Katie Beal be duly elected and hereby appointed as directors of the Company.
Election of Chairperson: It was resolved that the Directors shall elect the Chair for the forthcoming year.
Close There being no further business the meeting closed.
CHAIR
SCRIPT FOR CHAIRMAN AT THE ANNUAL GENERAL MEETING
SHEFFIELD BUSINESS CLUB LIMITED
AGM on 18 October 2007 to be held at 1889 Restaurant, SUFC, Sheffield (Peter Rawlinson (Chair) to direct).
1. Current Board members and also their representative member companies:
Peter Rawlinson (Chair) - Wake Smith Solicitors
Robert Addy - CRA Consultants
Sue Hildred - Hildred Design
Robert Hanney - Knowles Warwick
Neil Anderson - All Credit Media
Kevin Elliot - Yorkshire Bank
2 Quorate?
Minimum of 6 members present.
As there are more than six members present [or we have proxy notices to that effect], I declare the meeting open.]
3. The Chair to say:
Thank previous directors: Katy Smith and David Pollard who have resigned during the year and at this AGM, Colin Lavender and Bob Teasdale.
4. Accounts and Board Appointments:
The Accounts: as set out in the form of notice that was sent out to all Members I now formally lay the Accounts at this AGM. Since there were no objections raised by Members prior to this meeting and since the Accounts have already been approved and signed by the Board the Accounts will be filed at Companies House.
Comment on Accounts - the Club is trading in a solvent position and has managed to pay off all of its creditors (in total approx 13,500)
Board Appointments.
In accordance with the Articles the current Board now resigns and the following have requested that they be reappointed (with roles indicated): Peter Rawlinson; Sue Hildred; Neil Anderson; Robert Addy; Robert Hanney and Kevin Elliot.
I'll come onto the voting in a second but first I must report that the Club's articles require a minimum of 7 directors to sit on the Board. In the absence of sufficient directors being appointed today the Articles allow the Directors to elect sufficient members to fill the vacancies.
We have received one nomination to the Board from Katie Beal of Watson Esam proposed by Robert Addy and seconded by Bob Teasdale/
If we have any other proposed nominees in attendance I would request you, your proposer and seconder to complete the nomination form and hand this in so we may take a vote.
Unless we have any volunteers who are willing to stand we propose that the appointments shall be dealt with by the Board as casual vacancies and appointments made following an interview and selection process by the Board. Please could we have a show of hands and approve this motion.
Thank you: Number: majority recorded
Against: Number: none
Carried
We shall now deal with the re-appointments of the above as director(s) with effect from today and I would request such appointments be and hereby approved and ratified notwithstanding any defect in such appointment(s) that may have occurred to cause the validity of such appointment to be in doubt.
May I call upon you by a show of hands to indicate first those in support of the above appointments:
Thank you. Number: majority recorded
Those against Number: none
thank you.
5. If there is a majority on the show of hands in favour of the resolution, PR to say:
I now declare the above appointments carried.
6. The Board's Proposals
• This has been a good year for the Club from a financial and operational perspective. We have paid off our creditors and currently have a positive bank balance.
• We have held a number of very successful events including the Property presentations by LSH (60 attendees) and University BBQ at which in excess of 75 attendees came along and enjoyed a great evening during the summer.
• There have been some great individual performances at our 3 minute beat the clock introductions and a great deal of networking and support has been fostered by the Club.
• We have organised 3 newsletters with advertising revenue generated
• Two affiliate schemes are operational: i) Rotherham Chamber and (ii) the University of Sheffield Managing Directors Club
• Arranging press releases and articles for South Yorkshire Magazine
• We also try to arrange for speakers to attend each event so that it's not just a networking meeting
• All of these events and the organisation involved in running these affairs requires and takes up quite a lot of the Board's time and on top of this we are chasing debtors for non-payment of events and membership fees
• All of the directors are volunteers. These days everyone is busy and we are frustrated by not having the resources to chase debts and members to renew let alone spend the time to attract new members. We rely on the membership to help with this. Unfortunately, although there is a hard core of members who are probably here today, we seem to be losing the battle and we need to re-invigorate the Club before it runs out of steam.
• In light of these considerations the Board proposes to the Members:
• Membership Fees
o We need to encourage Sheffield's SMEs to get involved and to help we think we should trial a reduction in the membership fee to 50 per person;
o Any member organisation would pay for a Representative Seat and if they wanted more than one representative to represent them or booked places for different representatives we would charge 50 per Representative Seat. This would be a flat fee charged each year on 1 Jan. Any new members joining after 1 Jan would pay the same as an annual joining fee. A discount may apply if they joined after September in the year.
o Based on the current membership levels:
• 99 (+£30) for a single employee business
• 149 (+£45) for over 1 and up to 5 employees
• 249 (+ £75) for over 5 and up to 20 employees
• 349 (+ £105) for over 20 employees
o Members since June 2007 do not pay until January 2009. Any paid since January - June 2007 just pay 50 in January 2008.
o This would be an annual saving (including joining fees) of:
• 90 for a single employee business
• 95 for over 1 and up to 5 employees (on the basis of 2 seats)
• 175 for over 5 and up to 20 employees (3 seats)
• 250 for over 20 employees (4 seats)
The risk is we are reducing our potential revenue stream but we feel that the reduction is worth the gamble to improve the numbers joining and also to streamline the administration
• Frequency of Events
Consider reducing the number of meetings so that the Club has fewer “bigger” events during the year;
• Commission based manager
o Another option would be to employ someone on a commission (and expenses) only basis to run the Club’s recruitment of members; co-ordination and attendance at events and co-ordination of the email/telephone correspondence.
o This we feel would give the Club a little more focus and drive and that person could be the “face” of the Club.
o This might avoid the need to reduce the number of events and help to maintain continuity with Members.
The floor is open for discussion. We propose that the reduction of the fees is passed today so we can work up a format. The final decision as to how this would operate will be decided by the Directors and we have raised this at the AGM to seek the members approval in principle.
May I call upon you by a show of hands to indicate first those in support of the above proposal:
Number: majority recorded
Those against
Number: none
Whether we reduce the number of events or employ a manager will be decided by the board and reported back to the membership before the Xmas event.
If there is no other business, the Chair to say: I now declare the meeting closed. |
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| Thursday 24th July: Let us cook your breakfast! |
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| Date:
24/07/2008
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Cost:breakfast 12.50 members 15 non members, non members and guest especially welcome.
Come along to our business networking breakfast, which is being held at Bramall Lane within The 1889 Restaurant, 7am for 7.30am.
Network with 70 other business professional, enjoy a superb breakfast whilst listening to our guest speaker.
Make sure you bring plenty of business cards along to this event hosted by South Yorkshire's longest running independent business club. |
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| Click below to purchase your ticket now. |
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